Wirepas Website Privacy Policy

Updated 12.9.2024

Wirepas Oy

Wirepas Oy and its group companies (together “Wirepas”) are committed to protecting the privacy of persons whose personal data Wirepas processes, for example when a person visits Wirepas web pages or is in contact with Wirepas. Any personal data provided to Wirepas is processed pursuant to the following guidelines.

What are the legal bases for processing personal data? 

Wirepas may process personal data related to its customers, web-site users and other stakeholders (such as representatives of suppliers and other co-operation partners) only pursuant to the applicable data protection legislation, including lawful purposes relating to marketing and recruitment. Depending on the circumstances, processing is necessary for compliance with a legal obligation to which the controller is subject, processing is necessary for the purposes of the legitimate interests pursued by Wirepas or a third party, or for the performance of a contract, or is based on your consent.

What are the purposes of processing personal data?

Wirepas may process personal data for following purposes:

  • to communicate with a person and to provide services – for example, when a person provides personal data during account creation or otherwise in response to forms or questionnaires, or sales inquiries and transactions such as the name and physical address, email addresses, telephone numbers, and employer or a user;

  • is related to the use of the website, products or services of Wirepas, such as download history and IP address.

Based on the legitimate interests of Wirepas, personal data may also be processed for direct marketing and statistical purposes, and personal data can be transferred between Wirepas group companies for administrative reasons.

In addition to the information submitted to Wirepas via these web pages, Wirepas may collect information about visits to these pages to improve Wirepas’ services.

What personal data does Wirepas process?

Wirepas may process the following personal data of data subjects:

  • name

  • email address

  • phone number

  • name and business ID of the company, contact person and title

  • order information, contract and offer information, invoice and payment information

  • customer feedback and contact information

  • information based on customer and co-operation relationship

  • additional information provided by the data subject

For how long does Wirepas process personal data?

Your data is stored for the duration of your use of the services provided by Wirepas and as long as your account is valid, and thereafter the applicable period for limitation of legal claims, and any additional periods required or permitted under applicable law, such as license management purposes. We take every reasonable step to ensure that your personal data is only processed for the minimum period necessary for the purposes set out in this Privacy Policy.

What are the sources of personal data?

Personal data is primarily collected directly from the data subject when the data subject and Wirepas are in contact with each other or during the course of Wirepas’ business activities. Subject to the limitations of the applicable law, personal data can be supplemented from other registers of Wirepas as well as from other public sources of information (such as trade registers, corporate websites and social media) or private sources of information (such as commercial databases) and from partners of Wirepas.

Who are the recipients of personal data?

Wirepas does not sell personal data to third parties. On behalf of Wirepas, personal data may be processed by trusted service providers with whom Wirepas has made appropriate agreements to ensure compliance with applicable data protection legislation. Such service providers include, for example, IT service providers, marketing service providers, and providers of legal services. Additionally, personal data may be disclosed in connection with a corporate arrangement or when a service provided by Wirepas is transferred to a third party; to authorities and courts upon their order; and for the collection of payments to debt collection service providers. Also, Wirepas may for its own business purposes and subject to the limitations of the applicable law, transfer such personal data to third parties to the extent such transfers are reasonably necessary for the business purposes of Wirepas. As an example, Wirepas may organize a customer or training event together with a co-operation partner and based on legitimate interests exchange personal data for the purpose of managing attendee contact information. Such a co-operation partner is responsible for processing of personal data for its own part.

Does Wirepas transfer personal data to third countries?

Given the nature of Wirepas’s business, processing information for the above purposes may involve a cross-border transfer of the information provided to Wirepas. Any cross-border transfer of the information including any transfers outside the EU/EEA will be carried out in strict compliance with the applicable law to ensure protection of your privacy.

Does Wirepas website use cookies?

Our website uses cookies. Cookies are small text files used for personalizing content and to analyse traffic on our website. We can store cookies on your device if they are strictly necessary for the operation of our website. Your consent is required for other types of cookies. You can disable cookies through your browser’s settings, however, without cookies our website may not function properly.  

When using our website, you are requested to consent to the use of the following cookies: 

HubSpot: HubSpot is utilized by us to follow your actions on our website and for administrative purposes. 

Google Analytics: Google Analytics is utilized by us to gather information concerning your engagement with our website. The data from Google Analytics is used to improve and better the user experience on our website. 

Hotjar: Hotjar is utilized by us to create behavior analytics and feedback data in order for us to understand the user experience in our website and further develop our website to serve the needs of the users. 

Facebook pixel: Facebook pixel is utilized by us to analyze the effectiveness of our marketing as well as the activities undertaken by you as you use our website. 

LinkedIn Insight Tag: LinkedIn Insight Tag is utilized by us to evaluate the success of our marketing efforts in LinkedIn. 

Does Wirepas send electronic communications and marketing emails?

Wirepas would like to keep you updated and send you news and information by email or other electronic means. For this purpose, Wirepas may ask for your consent for these actions. By ticking or clicking such consent you will receive emails and other electronic communications from Wirepas. Withdrawal of consent is possible easily and at any time by contacting us or by clicking the cancelling option which can be found in every marketing message. Furthermore, subject to the limitations of the applicable law, for representatives of corporate customers or potential customers, or customers who have obtained a Wirepas Mesh product or service, Wirepas may send such news and information without a consent. You may opt-out of receiving such news and information at any time.

How does Wirepas protect personal data?

Wirepas will keep your information secure by taking appropriate technical and organisational measures against unauthorised or unlawful processing and against its accidental loss, destruction or damage. Wirepas will do our best to protect your personal data, but we cannot guarantee the security of your information which is transmitted to our website, applications or services or to other website, applications and services via an internet or similar connection.

What are the data subject rights under the EU GDPR

According to the EU General Data Protection Regulation (2016/679), you have the following rights regarding your personal data:

  • Right of access to your personal data

  • Right to request us to rectify incomplete or incorrect personal data

  • Right to object to or restrict the processing of personal data and to object to automated decision-making

  • Right to request us to erase personal data

  • Right to transfer personal data to another controller

  • The right to opt out of receiving electronic direct marketing communications from us: All electronic direct marketing communications that you may receive from us, such as e-mail messages and SMS-messages, give you an option of not receiving such communications from us in the future.

  • Right to lodge a complaint with a supervisory authority. In Finland, this authority is the Finnish Data Protection Ombudsman.

Please note that all of the above rights may not be exercised in every situation, as applicability of the data subject rights pertaining to a specific data processing activity must be assessed on a case-by-case basis. If you have any questions or wish to exercise your rights, contact us via email to gdpr@wirepas.com. We will use all reasonably available resources to respond to any such request without undue delay.

What else should I know about personal data processing carried out by Wirepas?

Wirepas asks that you do not send, and you do not share any sensitive personal data (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, criminal background or trade union membership). Wirepas does not engage in any kind of automated individual decision-making. Please note that by sending your personal data to Wirepas or by downloading any available on website of Wirepas you are explicitly acknowledging the processing and transfer of such information in the way and for the purposes mentioned above.

Updates to this Privacy Policy

This Privacy Policy was updated in January 2024. Wirepas reserves the right to update and amend this Privacy Policy. Unless otherwise provided in mandatory applicable legislation, we may not personally notify the data subjects of any changes we make to this Privacy Policy. Wirepas kindly asks that you review this Privacy Policy from time to time for possible changes.